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Google Integration. Calendar sync

Google Integration provides the ability to sync calendar events in both directions.

Features:

  • The ability to monitor multiple calendars
  • Syncing since specified date
  • Syncing attendees
  • The ability to choose what event types to sync
  • Private events are not synced

Setting-up for users

Assuming, that the administrator has already set up the integration.

Go to your user detail view (the menu on the very top-right corner > click on your user name). Then click External Account button.

External account button

Click Google on the left panel, check Enabled checkbox and then click Connect button.

Connect

A popup will show up asking for a user consent.

If everything went fine, a green label Connected should show up.

Important: If you succesfully connected, but Google Calendar checkbox didn't show up, that mean that the administrator did not grant you an access to Google Calendar scope.

Check Google Calendar checkbox and configure sync parameters.

After that, you need to click Save.

Params

Parameters

  • Direction – a type of sync. Possible types: One-way: EspoCRM to Google, One-way: Google to EspoCRM, and Two-way.
  • Sync since – events created or modified after a specified date will be synced.
  • Sync Entities and Identification Labels – types of entities you want to sync. For type recognizing, event name has to start from identification label. Label for default entity can be empty. Recommendation: Do not change identification labels after the sync has already happened.
  • Default Entity – by default events will be synced as entities of a selected type.
  • Remove Google Calendar Event upon removal in EspoCRM – if you create an event in Google Calendar, you can not delete it from EspoCRM (if you delete it in CRM, this event won’t be deleted in Google Calendar). If you check this box, it will allow to delete Google event from EspoCRM as well.
  • Don’t sync event attendees.
  • Main Calendar – all new events from EspoCRM will be created in this calendar (actual for One-way: EspoCRM to Google or Two-way).
  • Other Calendars – other calendars to monitor.